Ciena's proxy materials for its 2013 Annual Meeting of Stockholders are now available via the Internet in accordance with the Securities and Exchange Commission's (SEC's) Notice and Access rule. Ciena's 2012 Annual Report and its proxy statement for the 2013 Annual Meeting, as filed with the SEC, can be viewed via the links below or by visiting www.virtualshareholdermeeting.com/ciena.
We believe that Ciena's use of the Internet to host our meeting and to facilitate distribution of our meeting materials enables expanded stockholder participation, expedites receipt of proxy materials and reduces the cost and environmental impact of our Annual Meeting.
Ciena's 2013 Annual Meeting of Stockholders will be held on March 20 at 3:00 PM (Eastern). We are pleased that this year's Annual Meeting will be our first completely virtual meeting of stockholders to be held over the Internet at www.virtualshareholdermeeting.com/ciena. If you are a stockholder as of the January 22, 2013 record date for the Annual Meeting, you will be able to attend the Annual Meeting, vote your shares electronically and submit your questions during the live webcast of the meeting by entering the 12-digit control number included in your Notice of Internet Availability of Proxy Materials, your proxy card or the voting instructions that accompanied your proxy materials.
Pursuant to the "Notice and Access" rules adopted by the Securities and Exchange Commission (SEC), we have elected to provide access to our proxy materials over the Internet as an alternative to the traditional delivery of printed proxy materials. Accordingly, if you were a stockholder of Ciena common stock as of our January 22, 2013 record date, we sent you a Notice of Internet Availability of Proxy Materials. By following the instructions in the Notice, you may access our proxy materials on the website referred to in the Notice. The Notice also includes instructions on how to vote your shares and request printed copies of the proxy materials.
By implementing the SEC's Notice and Access rule, Ciena reduced the number of printed copies of its annual report and proxy materials considerably, lowering the cost of both producing and delivering these materials while also reducing the associated environmental impact.
The Notice you received provides an Internet address and instructions regarding how to view our proxy materials for the 2013 Annual Meeting online. Ciena's annual report and proxy statement can also be viewed on Ciena's website at http://investor.ciena.com/annuals-proxy.cfm or by visiting www.virtualshareholdermeeting.com/ciena.
Paper copies of Ciena's proxy materials are available at no cost but will be provided only if you request to receive paper copies. To request a paper copy of the proxy materials, follow the instructions on your Notice. The instructions in the Notice also allow you to request to receive proxy materials in printed form by mail or electronically by email on an ongoing basis. Choosing to receive your future proxy materials by email will save us the cost of printing and mailing documents to you and will reduce the impact of our annual meetings on the environment. If you choose to receive future proxy materials by email, you will receive an email next year with instructions containing a link to those materials and a link to the proxy voting site. Your election to receive proxy materials by email will remain in effect until you terminate it.
Whether you are a "stockholder of record" or hold your shares in "street name," you may direct your vote in advance of and without attending the Annual Meeting in person. If you were a stockholder as of the January 22, 2013 record date, you may vote your shares via the Internet by following the instructions included in your Notice of Internet Availability of Proxy Materials, your proxy card or the voting instructions that accompanied your proxy materials. To vote your shares via the Internet, you will need to have the control number set forth on your Notice. If you request printed copies of the proxy materials by mail, you may also vote by signing and submitting your proxy card and returning by mail or you can vote by telephone. All proxies properly submitted in time to be counted at the Annual Meeting will be voted in accordance with your instructions. If you submit your proxy without voting instructions, your shares will be voted in accordance with the recommendations of the Board of Directors.
If your shares are registered directly in your name with our transfer agent, Computershare Trust Company, N.A., you are considered the "stockholder of record" with respect to those shares, and the Notice was sent directly to you by mail on February 1, 2013. If your shares are held in an account at a brokerage firm, bank, broker-dealer, or other similar organization, then you are the beneficial owner of shares held in "street name," and the Notice was forwarded to you by that organization. As a beneficial owner, you have the right to direct that organization on how to vote the shares held in your account.
2012 Annual Report
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