Stockholder meetings, annual reports, proxy statements
Ciena's 2010 Annual Meeting of Stockholders will be held on Wednesday, April 14, 2010 at 3:00 PM (Eastern)
Ciena's proxy materials for its 2010 Annual Meeting of Stockholders are now available via the Internet under the Securities and Exchange Commission's (SEC's) Notice and Access rule. Ciena's 2009 annual report on Form 10-K and its proxy statement for the 2010 Annual Meeting, as filed with the SEC, can be viewed via the link below.
The Notice and Access rule allows companies to furnish proxy materials to stockholders via the Internet as an alternative to traditional delivery of printed materials. By implementing the Notice and Access rule, Ciena reduced the number of printed copies of its annual report and proxy materials considerably, lowering the cost of both producing and delivering these materials while also reducing the associated environmental impact.
Questions about Ciena's 2010 Annual Meeting
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When and where is the annual stockholder meeting?
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Ciena's 2010 Annual Meeting of Stockholder will be held on April 14 at 3:00 PM (Eastern) at The Westin Baltimore Washington Airport - BWI, 1110 Old Elkridge Landing Road, Baltimore, MD 21090. The meeting will also be webcast live via a link on Ciena's website at www.Ciena.com.
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Why did I receive a one-page notice in the mail regarding the Internet availability of proxy materials this year instead of a full set of printed proxy materials?
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Pursuant to the "Notice and Access" rules adopted by the Securities and Exchange Commission (SEC), we have elected to provide access to our proxy materials over the Internet as an alternative to the traditional delivery of printed proxy materials. Accordingly, if you were a stockholder of Ciena common stock as of our February 16, 2010 record date, we sent you a Notice of Internet Availability of Proxy Materials. By following the instructions in the Notice, you may access our proxy materials on the website referred to in the Notice. The Notice also includes instructions on how to vote your shares and request printed copies of the proxy materials.
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Why did Ciena choose not to mail paper copies?
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By implementing the SEC's Notice and Access rule, Ciena reduced the number of printed copies of its annual report and proxy materials considerably, lowering the cost of both producing and delivering these materials while also reducing the associated environmental impact.
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How do I access Ciena's proxy materials online?
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The Notice you received provides an Internet address and instructions regarding how to view our proxy materials for the 2010 Annual Meeting online. Ciena's 2009 annual report and proxy statement can also be viewed on Ciena's website at http://investor.ciena.com/annuals-proxy.cfm
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How do I request a paper copy of the proxy materials?
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Paper copies of Ciena's proxy materials are available at no cost but will be provided only if you request to receive paper copies. To request a paper copy of the proxy materials, follow the instructions on your Notice. The instructions in the Notice also allow you to request to receive proxy materials in printed form by mail or electronically by email on an ongoing basis. Choosing to receive your future proxy materials by email will save us the cost of printing and mailing documents to you and will reduce the impact of our annual meetings on the environment. If you choose to receive future proxy materials by email, you will receive an email next year with instructions containing a link to those materials and a link to the proxy voting site. Your election to receive proxy materials by email will remain in effect until you terminate it.
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How do I vote my shares without attending the Annual Meeting?
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Whether you are a "stockholder of record" or hold your shares in "street name," you may direct your vote without attending the Annual Meeting in person. If you were a stockholder as of the February 16, 2010 record date, you may vote your shares via the Internet by following the instructions in your Notice. To vote your shares via the Internet, you will need to have the access control number set forth on your Notice. If you request printed copies of the proxy materials by mail, you may also vote by signing and submitting your proxy card and returning by mail or you can vote by telephone. All proxies properly submitted in time to be counted at the Annual Meeting will be voted in accordance with your instructions. If you submit your proxy without voting instructions, your shares will be voted in accordance with the recommendations of the Board of Directors.
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What is the difference between holding shares as a stockholder of record and as a beneficial owner of shares held in street name?
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If your shares are registered directly in your name with our transfer agent, Computershare Trust Company, N.A., you are considered the "stockholder of record" with respect to those shares, and the Notice was sent directly to you by mail on February 25, 2010. If your shares are held in an account at a brokerage firm, bank, broker-dealer, or other similar organization, then you are the beneficial owner of shares held in "street name," and the Notice was forwarded to you by that organization. As a beneficial owner, you have the right to direct that organization on how to vote the shares held in your account.
